Solutions
Find the workflow that fits your business
Every business runs a little differently. Here's how different kinds of businesses use the same Gonexz Books features day to day.
Consultants & freelancers
You win work with a proposal, deliver it, and then have to stop and do the admin: write the invoice, chase the payment, and keep track of project expenses you'll want to recover.
How Gonexz Books helps
- Send a quotation and convert it to an invoice once the client agrees
- Set up recurring invoices for monthly retainers
- Record expenses as billable and add them to the client's next invoice
- Email invoices and payment reminders from the same screen
Service-based businesses
Clinics, agencies, contractors and studios juggle many quotations at once. Knowing which were approved, which need revising and which have been billed is a constant check.
How Gonexz Books helps
- See every quotation's status: sent, approved or rejected
- Revise a quotation and keep the earlier version for reference
- Give staff their own logins with roles suited to their work
- Track receivables and see which clients are overdue
Small trading businesses
Buying and selling goods means keeping purchases, stock and sales in step. When they live in separate spreadsheets, stock counts drift and margins are hard to see.
How Gonexz Books helps
- Purchase orders and vendor bills linked to your suppliers
- Products tracked across warehouses with stock movements
- Delivery orders, sales returns and credit notes
- Client-specific price lists and low-stock reports
A typical week
- Monday Raise a purchase order and record the vendor bill when stock arrives.
- Wednesday Invoice a customer at their agreed price list rate and issue a delivery order.
- Friday Check stock on hand and the low-stock report before reordering.
Startups & growing SMEs
As the team grows, more people touch the books. You need clear numbers for decisions and for your accountant, without losing control over who can do what.
How Gonexz Books helps
- Profit and loss, sales and purchase reports from the same records
- Role-based access for admins, accountants, sales people and viewers
- Output and input tax reports, with an F5-style report for Singapore GST
- Audit log of important changes, and scheduled reports by email
Businesses with recurring customers
Subscriptions, maintenance contracts and monthly services generate the same invoices every period, and it's easy for one to be missed or sent late.
How Gonexz Books helps
- Recurring invoices generated on schedule, which you can pause or resume
- Recurring expenses and vendor bills for regular costs
- Client statements you can email to show the full account history
- Payment history and outstanding balances per client
A typical month
- 1st of the month Recurring invoices are generated and ready to send.
- Mid-month Record receipts as customers pay and check who is still outstanding.
- Month end Email client statements and review payment history.
Recognise your business here?
Tell us how you work today and we'll show you how Gonexz Books can fit in.